September 16, 2019

Free online tool helps combat property fraud

BATAVIA, OH – FraudSleuth, an online tool to combat property fraud, is available for free through the Clermont County Recorder’s Office.

FraudSleuth, powered by Kofile Technologies, helps protect property owners against possible fraudulent activity. Similar to credit monitoring services, FraudSleuth can automatically alert users when a document is recorded in their name.

Users can run a simple name search to see what documents are recorded within the Clermont County Recorder’s Office containing their information. A new feature of the tool allows citizens to set up name profile(s) and receive automatic email alerts if a document is recorded that matches their profile information. This allows citizens to be involved and help combat possible fraud. Citizens can utilize the information to then contact the proper authorities.

Anyone can sign up for this service at You will have to create an account AND set up at least one FraudSleuth name profile to start receiving email alerts. The system will only alert you of documents recorded in your name starting from the date that the profile was actually created. Instructions on how to fully utilize FraudSleuth can be found on the website.

Please be aware that there may be other property owners in Clermont County with the same name. A notification simply alerts you whenever a document is filed containing a certain name. It does not necessarily indicate that fraud has been committed.

If you have questions or suspect fraudulent activity, please call the Recorder’s Office at 513-732-7236 or email and for help getting guided to the proper agency.


August 13, 2019

Recording fee changes coming on Oct. 17

BATAVIA, OH (Aug. 13, 2019) — Effective Oct. 17, statewide recording fees for most documents will increase by $6 due to the enactment of HB 166 state budget legislation, according to Clermont County Recorder Deborah Hall Clepper.

The new recording fee for the first two pages will be $34 (previously $28). Each additional page remains the same as current law at $8. Half of all recording fees collected are required to be submitted to the state and credited to the Ohio Housing Trust Fund.

Sample Recording Fee Table Effective October 17, 2019


Number of Pages Recording Fee*
1 -2 Pages $34.00
3 Pages $42.00
4 Pages $50.00
5 Pages $58.00
6 Pages $66.00
7 Pages $74.00
8 Pages $82.00
9 Pages $90.00
10 Pages $98.00


* Standardization guidelines still apply.


For additional information, see Ohio Revised Code 317.32 & 317.36


February 6, 2019

Clermont County courts, other offices to close Friday for detective’s services

Detective Bill Brewer

BATAVIA, Ohio (Feb. 6, 2019) – All Clermont County courts and many county offices will be closed Friday, Feb. 8, to allow employees to attend, view or participate in services for Sheriff’s Detective Bill Brewer, who lost his life in the line of duty on Feb. 2.


Sheriff’s Office: Administrative offices close at noon Thursday and all day Friday.

Common Pleas Court: Closes at 2 p.m. Thursday and all day Friday. This also includes Probation, Law Library, and Court Services.

Juvenile Court/Probate Court: Closes at 2 p.m. Thursday and all day Friday.

Prosecutor’s Office: Closes at 2 p.m. Thursday and all day Friday.

Domestic Relations Court: Closes at 2 p.m. Thursday and all day Friday. All hearings will be scheduled to the next available time.

Board of County Commissioners’ office, and departments including Water Resources Administration Building, Building Inspection, Permit Central, Job & Family Services, OhioMeansJobs/Clermont County, and Department of Community & Economic Development: Closed Friday.

Municipal Court: Closed Friday. Those who have an arraignment scheduled for Friday will be sent a new court date. They can also check the website for updated information.

Common Pleas Clerk’s Office, Domestic Relations Clerk and all auto title offices: Closed Friday.

Public Defender’s Office: Closed Friday.

Auditor’s Office: Closed Friday.

Recorder’s Office: Closed Friday.

Engineer’s Office: Closed Friday.

Public Health: Closed Friday.

Coroner’s Office: Closed Friday; on call at 513.543.0129.


Some county offices will be open, including the Treasurer’s Office, which is accepting payments for first-half property taxes, which are due Feb. 13. The Municipal Clerk of Court Office will be open Friday. The Board of Elections office will be open Friday.

Bus service in Clermont County, including Dial-A-Ride, will operate normally.

The county website,, has separate pages for each county office, including how to contact them. Check there if you have questions on whether an office is open or closed.

Services for Detective Brewer are as follows:

Family and friends are invited to a public visitation from 4-8 p.m., Thursday, Feb. 7, at Mount Carmel Christian Church, 4110 Bach Buxton Rd, Batavia, OH 45103, under the direction of E.C. Nurre Funeral Home in Amelia. Funeral services will be held at 11 a.m. Friday at the church. Interment will follow at Pierce Township Cemetery.

August 14, 2018

Recorder’s Office launches new records system; will close Sept. 14 for conversion

BATAVIA, Ohio  – The Clermont County Recorder’s Office will launch a new records management system called CountyFusion that will allow for faster processing of land records.

County Recorder Deborah Clepper said that the new system, from Kofile Technologies, will provide a user-friendly search portal for the public, whether they use the system at the Recorder’s Office or online at home or elsewhere. “A feature called FraudSleuth allows us to offer our constituents a way to sign up for notifications if something is recorded in their name/property,” she said.

Due to the conversion of data and equipment placement for the new recording system, the Clermont County Recorder’s Office will be closed to the public on Friday, Sept. 14. However, the current website,, will be available during that time for online search.

“CountyFusion will protect important records filed with the Recorder’s Office using multiple-level data replication,” Clepper said. “All documents recorded at the office are immediately backed up – both within the county office and at Kofile’s data center facility – ensuring the county’s data is safe and secure.”

The County will continue to accept electronic recordings, Clepper said. Customers can electronically submit official records in minutes – virtually eliminating travel time and expenses associated with visiting the county offices, she added.

“We are excited to implement CountyFusion with the latest technology and efficiency that will enhance services for our constituents, and provide a cost savings for Clermont County,” Clepper said.

With a reduced document processing fee and the elimination of the current additional fee for web delivery, the county will save approximately $100,000 over the five-year contract with Kofile Technologies.

About the Clermont County Recorder’s Office: The Recorder’s Office makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county. It maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public. For more information:

November 3, 2016

Veterans can get Ohio ID card Nov. 12 at UC Clermont

BATAVIA, Ohio (Nov. 3, 2016) –  Clermont County veterans can obtain an Ohio Veterans ID Card at a Veterans Breakfast being held from 9 a.m.-1 p.m. on Saturday, Nov. 12, at UC Clermont College. The breakfast will be held in the student lounge (Jones 99).

Thanks to recently passed legislation, Ohio Veterans ID Cards can be issued to veterans who have been honorably discharged from active duty. Veterans must bring in their DD-214 papers. The ID card will allow veterans to take advantage of the many discounts offered to veterans by merchants throughout the area.

Beginning Nov. 14, veterans will be able to get their ID card at the Clermont County Recorder’s Office, 101 E. Main St., Batavia. It is open from 8 a.m.-4:30 p.m. Monday-Friday. No appointment is necessary, and the ID card is free. Again, veterans must bring in their DD-214 papers, so that their discharge can be recorded.

July 6, 2013

Clermont Recorder warning residents of a local property deed scheme

Clermont Recorder warning residents of a local property deed scheme – Clermont County, Ohio

Batavia, Ohio. An increase in calls requesting the cost for obtaining a “certified” copy of a property deed led to the discovery of a scheme occuring in Clermont County. National Deed Service Inc. and other companies are sending residents letters, offering a service to obtain certified copies of their property deeds. Most likely, a property owner already has a copy of their deed, which is provided during a closing when they purchased property. The companies contacting residents are privately held companies, not affiliated with any government agency. The letters may state the importance of having a certified copy of your property deed or even quoted the U.S Government Federal Citizens Information Center website. These companies also estimate a price of $60.00 or more to obtain a copy of your deed for you. Although this is not illegal, you will be paying a significantly higher amount for the record than you would pay by personally requesting a copy from the Recorder’s Office.

Deborah Clepper, Clermont County Recorder, stated a property deed is considered a public record and is avaliable at the Recorder’s Office. Clepper said, “As your County Recorder, I would like to let citizens know the real cost of getting a certified copy of your deed, mortgage or other recorded documents. The cost is $2.00 per page and $1.00 to apply the certification stamp and seal. The staff at the Recorder’s Office can do this while you wait.”  Clepper explained residents are able to receive a certified copy of requested documents with same day services from the Recorder’s Office. The average deed is three pages, the total cost of a certified copy would be $7.00. Citizens will save yhe time and hassle of filling out forms, mailing them in to these companies and waiting for the delivery of a certified copy.
In addition to Deeds and Mortgages, the Recorder receives documents for Powers of Attorney, Mortgage Releases, Assignments of Mortgages, Federal Tax Liens, Home Owners Association Liens, Ohio Job and Family Services Liens and some Leases. Citizens are able to access records and print a copy free of charge through the Recorder’s website: and accessing the online record site at:
In order to obtain copies, citizens must know the township where their property is located, the date the property was purchased and the name of the person who signed the document. No appointments are necessary, citizens are welcome anytime during regular business hours of 8:00 AM to 4:30 PM, Monday through Friday.

Content Provided By: Clermont County Recorder’s Office



For additional information about this or other county news, contact Clermont County Communications Director, Annette Meagher at (513) 732-7557 or by e-mail,