August 14, 2018

Recorder’s Office launches new records system; will close Sept. 14 for conversion

BATAVIA, Ohio  – The Clermont County Recorder’s Office will launch a new records management system called CountyFusion that will allow for faster processing of land records.

County Recorder Deborah Clepper said that the new system, from Kofile Technologies, will provide a user-friendly search portal for the public, whether they use the system at the Recorder’s Office or online at home or elsewhere. “A feature called FraudSleuth allows us to offer our constituents a way to sign up for notifications if something is recorded in their name/property,” she said.

Due to the conversion of data and equipment placement for the new recording system, the Clermont County Recorder’s Office will be closed to the public on Friday, Sept. 14. However, the current website, www.uslandrecords.com, will be available during that time for online search.

“CountyFusion will protect important records filed with the Recorder’s Office using multiple-level data replication,” Clepper said. “All documents recorded at the office are immediately backed up – both within the county office and at Kofile’s data center facility – ensuring the county’s data is safe and secure.”

The County will continue to accept electronic recordings, Clepper said. Customers can electronically submit official records in minutes – virtually eliminating travel time and expenses associated with visiting the county offices, she added.

“We are excited to implement CountyFusion with the latest technology and efficiency that will enhance services for our constituents, and provide a cost savings for Clermont County,” Clepper said.

With a reduced document processing fee and the elimination of the current additional fee for web delivery, the county will save approximately $100,000 over the five-year contract with Kofile Technologies.

About the Clermont County Recorder’s Office: The Recorder’s Office makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county. It maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public. For more information: https://recorder.clermontcountyohio.gov.